Tenders

Winsford Town Council, from time to time, advertises the delivery of particular pieces of work/projects or the delivery of particular services with a view to appointing someone (whether it be an individual, company or other organisation) to do this work on our behalf.

This process is called ‘tendering’ and this is the section of the website where we will advertise anything which we need doing and invite anyone who is interested to bid for this work.

In other words, within certain rules set by the Town Council, anyone who is interested in doing work for us will let us know they are interested and then will indicate how much they think it will cost them to do the work. This cost is then paid out by the Town Council to whomever is the successful bidder.

The agreement between the Town Council and the successful bidder is set out in a contract whereby the bidder promises to carry out the work and the Town Council promises to pay for this work.

The value of contracts can range from relatively small amounts to many thousands of pounds and the value of a contract will affect how the contract is awarded.

For work with a value below £1,000, the Town Clerk has the authority to place orders – providing that approval has been obtained from the Town Mayor and the Chair of the Town Council’s Finance Committee.

For work which is valued between £1,000 and £5,000, the same process applies, although three quotations should be obtained if possible and endorsement should be sought at the next Finance Committee meeting.

For work valued between £5,000 and £20,000, any decision on who to award the work to will be made by the Town Clerk, the Town Mayor and Chair of Finance. If necessary, these three individuals can decide to undertake a formal tender process.

A formal tender process consists of the following steps:

  • A specification for what work needs to be done is drawn up;
  • An invitation to tender is sent out including the above specification; the date, time and address for the submission of tenders; the date of the Council’s response to the tender; and rules around prospective contractors not contacting Town Councillors or Town Council staff to try and gain their support for the bid
  • The invitation to tender is advertised in local newspapers
  • Tenders are submitted in writing
  • Tenders are opened by the Town Clerk in the presence of the Mayor and the Chair of Finance; and
  • Tenders are reported to and considered by the appropriate Council or committee meeting

The Town Council, in making these decisions, does not necessarily have to choose the lowest bidder.

Any contract above the value of £138,893 is subject to further rules including EU procurement rules.

Further details can be obtained from the Town Clerk at mail@winsford.gov.uk

Tenders for the re-surfacing of the Over Allotments site, Winsford

Tenders are invited for re-surfacing the areas listed below on the Over Allotments site, located at Moss Bank, Winsford. Lettuce Lane 60m x 1.5m Scrape off pathway. Supply and install new treated timber edging boards 75mm x 25mm fixed into place with 50mm x 50mm treated timber pegs on both sides of the path. Supply, […]

Tender for Winsford Christmas Lights 2019

TENDERS FOR THE ERECTION, MAINTENANCE AND DISMANTLING OF CHRISTMAS LIGHTS 2019 Winsford Town Council invites tenders for the erection, maintenance and dismantling of the Christmas lights which the Town Council provides on Winsford High Street, part of Dene Drive, and from the River Weaver Gyratory to the roundabout adjacent to the Top House Public House. […]

Tender for Christmas Lights Installation 2018

WINSFORD TOWN COUNCIL   TENDERS FOR THE ERECTION, MAINTENANCE AND DISMANTLING OF CHRISTMAS LIGHTS 2018   Winsford Town Council invites tenders for the erection, maintenance and dismantling of the Christmas lights which the Town Council provides on Winsford High Street, part of Dene Drive, and from the River Weaver Gyratory to the roundabout adjacent to […]

Winsford Town Council – School Milk Tender

Tenders are invited from dairies for the provision of milk in 189ml cartons, complete with straws, to each of the Winsford schools referred to in the accompanying tender document, for the two year period commencing with the start of the academic year on Monday 16 April 2018 until 31 March 2020.   The milk will […]

Tender for Christmas Lights in Winsford 2017

TENDERS FOR THE ERECTION, MAINTENANCE AND DISMANTLING OF CHRISTMAS LIGHTS 2017   Winsford Town Council invites tenders for the erection, maintenance and dismantling of the Christmas lights which the Town Council provides on Winsford High Street, part of Dene Drive, and from the River Weaver Gyratory to the roundabout adjacent to the Top House Public […]

Invitation to tender for grounds maintenance contract

TENDERS FOR THE MAINTENANCE OF TOWN COUNCIL OWNED OPEN SPACES AND RECREATION GROUNDS  Tenders are invited for the maintenance of Town Council owned open spaces and recreation grounds (excluding bowling greens and tennis courts) for the two year period from 1st April 2017 to 31st March 2019, with a possible add on of a further […]

Invitation to quote for replacement Town Council vehicle

Winsford Town Council invites quotations for the purchase and/or lease of a replacement Town Council vehicle. The existing lease expires at the beginning of February 2017. The general specification for the vehicle is: – Makes/models of vehicles (if available) Volkswagen Transporter T28/T30/T32 2.0 TDI Ford Transit 260 SWB 2.2 TDCI Nissan e-NV200 Renault Trafic SL27 […]