Town Council – 21st October 2019 – following Finance Committee (6.45pm approx.)

AGENDA



PART A

Opening/Formal Items

  1. APOLOGIES
    Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.

  2. DECLARATIONS OF INTEREST
    Members to declare any interest under the following categories: –

    Disclosable Pecuniary Interest
    Outside Bodies Interest
    Family, Friend or Close Associate Interest

  3. OPEN FORUM
    An open forum will be held when Members of the public will be invited to speak for a maximum total duration of 15 minutes on items included in the Part A agenda, copies of which will be available at the meeting.

  4. MINUTES
    To sign as a correct record the minutes of the meeting of the Town Council held on 16th September 2019 (A).

  5. ARISING
    To discuss any points arising from the above minutes (for report, not for resolution).


    Items for Decision/Note
  6. MAYOR’S REMARKS AND COMMUNICATIONS
    A list of Civic engagements since the last meeting is attached. (B)

  7. CLIMATE CHANGE STRATEGY
    Members will recall that, at the last meeting of the Town Council, Members approved a motion which as the Town Clerk to prepare a report entitled ‘A Climate Change Strategy’ for the October meeting of the Town Council. This strategy is focused on reducing the Town Council’s carbon footprint and commits the council to become carbon neutral by 2030 at the latest.

    An outline of this Strategy is to be found at (C).

    RECOMMENDATION:
    Members are asked to approve or otherwise the outline strategy as set out in attachment (C).

  8. PARKS AND OPEN SPACES COMMITTEE
    To receive nominations for the Parks and Open Spaces Committee. As agreed at the last meeting of the Town Council, the number of members of the committee will be five in total, with the Town Mayor ex-officio.
    RECOMMENDATION:
    Members are asked to nominate members of the Parks and Open Spaces Committee as outlined above.

  9. YOUTH ENGAGEMENT WORKING GROUP
    It is proposed by Members to establish a Working Group to encourage engagement with young people.
    Members are asked to consider this proposal and to note the draft Terms of Reference attached at (D).
    RECOMMENDATION:
    Members are asked to consider the establishment of a Town Council Working Group to encourage engagement with young people. Draft Terms of Reference are attached at (D).

  10. CHESHIRE NEIGHBOURHOOD WATCH
    Members of the Town Council have been contacted by the Chair of the Cheshire Neighbourhood Watch Association to ask for support in promoting the benefits of Neighbourhood Watch to town and parish councils.
    The CWNA works in partnership with Cheshire Police and receives funding from the Police and Crime Commissioner.
    The main goal in Cheshire for the Association is to increase the number of active Neighbourhood Watch Schemes and see town/parish councils as part of achieving that goal.
    Members are therefore asked to promote the importance of Neighbourhood Watch and the Town Council is asked to nominate a Councillor to promote Neighbourhood Watch in Winsford and to be a point of contact for the CNWA. More information can be found at www.cheshire.ourwatch.org.uk.
    RECOMMENDATION:
    Members are asked to note the above information and also are asked to nominate a representative to deal with issues relating to Neighbourhood Watch.

  11. INTRODUCTION OF 20 MPH SPEED LIMITS IN WINSFORD
    CWAC has proposed the introduction of six further 20 mph speed limit areas within Winsford. The details of the areas affected are included in attachment (E).
    RECOMMENDATION:         
    Members are asked to note the contents of the attachment (E) and are also asked to provide any comments as part of the consultation process.

  12. WINSFORD LOCAL DEMOCRACY WEEK
    Members will be aware that a number of events will be taking place across the country as part of the National Democracy Week initiative during October 2019.
    As part of this work, Winsford Town Council held a mock Council meeting with the pupils at Willow Wood Primary School. The pupils had written to the Council about environmental issues and in particular the use of plastic straws and cartons with their school milk (provided by the Town Council).
    The notes from this meeting can be found at (F) and the Council is asked to approve a request to the milk suppliers – Tomlinson’s Diaries – to provide other types of straws and containers for their milk.
    As well as this meeting, Members are also asked to consider what other events to hold, if any, as part of a Winsford Local Democracy Week. It is suggested that the Week should take place in mid-November.
    In terms of the events which have taken place in previous years, see attachment (G) which is a list of events from 2015.
    RECOMMENDATION: 
    Members are asked to note attachment (F) and are asked to consider whether or not to request the use of sustainable materials in the delivery of school milk in Winsford.
    Members are further asked to note attachment (G) and are asked to consider possible events for a Winsford Local Democracy Week in mid-November 2019.

  13. SPONSORSHIP POLICY
    Members will be aware that the Town Council is increasingly offering and entering into sponsorship arrangements as a means of raising additional income for events and other projects.
    These arrangements are intended to be mutually beneficial for the Town Council and the sponsor(s) concerned.
    The attached draft policy seeks to provide a framework to these sponsorship arrangements.                                                 (H)
    RECOMMENDATION:
    Members are asked to consider the attached draft policy and amend, approve or otherwise.

  14. REMEMBRANCE DAY 2019
    The Clerk will provide a verbal update on the latest position in relation to arrangements for the Remembrance Day Parade and Service in Winsford on 10th November 2019.
    Members will be aware that, following many years of welcome support by the police, arrangements for road closures in order to hold parades now rest with the relevant town or parish council in each area of Cheshire West.
    In Winsford, an offer to arrange this parade on behalf of the Town Council has been made by CWAC, although this would mean changing the parade route.
    Work is still ongoing at the time of the agenda being distributed on this matter and an update will therefore be provided at the meeting.
                                                   

Committees/Sub-Committees of the Council

  1. FINANCE COMMITTEE
    To ratify the minutes of the Finance Committee (I) held on 16th September 2019 (approved by the Finance Committee at its meeting held earlier).

  2. BRUNNER GUILDHALL MANAGEMENT COMMITTEE
    The minutes of the Brunner Guildhall Management Committee meeting held on 15th October 2019 (J) are attached for information.

  3. PLANNING COMMITTEE
    The minutes of the Planning Committee meetings held on 24th September 2019 (K) and 8th October 2019 (L) are attached for ratification.

  4. CHRISTMAS STREET FESTIVAL COMMITTEE
    The minutes of the Christmas Street Festival Committee meetings held on 19th September 2019 (M); 3rd October 2019 (N); and 17th October 2019 (O) are attached for ratification.

  5. MEMBERS TECHNOLOGY WORKING GROUP
    The minutes of the Members Technology Working Group held on 16th October 2019 are attached for ratification. (P)

PART B

  1. EXCLUSION OF PRESS AND PUBLIC
    Due to their confidential nature, Members may decide to exclude the press and public from the meeting during consideration of the following matters in accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960. Reports relating to these items have been withheld from public circulation and deposit.

  2. CODE OF CONDUCT
    Members have asked that this item is included on the agenda. A copy of the Town Council’s Code of Conduct is attached for information. (Q)

  3. CCTV
    An update on the current position with regard to the CCTV arrangements for the Town Council will be provided to Members. (R)   

  4. UPDATE ON SOCIAL MEDIA ACTIVITY
    An update on issues affecting social media will be provided at the meeting.

Documents

Document Last Updated Download
Agenda Wed, 16th October 2019 9:25am Download
Attachment A - Minutes - 16.9.19 Wed, 16th October 2019 9:26am Download
Attachment B - Mayors Engagements Wed, 16th October 2019 12:21pm Download
Attachment C - Climate Change Strategy Wed, 16th October 2019 12:21pm Download
Attachment D - Youth Engagement Working Group Wed, 16th October 2019 12:22pm Download
Attachment E - 20 mph zones Wed, 16th October 2019 12:25pm Download
Attachment F - Willow Wood Minutes Wed, 16th October 2019 12:26pm Download
Attachment G - Local Democracy Week Wed, 16th October 2019 12:26pm Download
Attachment H - Sponsorship Policy Wed, 16th October 2019 12:27pm Download
Attachment I - Finance Committee Minutes 16.9.19 Wed, 16th October 2019 12:29pm Download
Attachment J - Brunner Guildhall Management Committee 15.10.19 Mon, 21st October 2019 4:47pm Download
Attachment K - Planning Committee Minutes 24.9.19 Wed, 16th October 2019 12:32pm Download
Attachment K - Planning Committee Commented Plans 24.9.19 Wed, 16th October 2019 12:33pm Download
Attachment L - Planning Committee Minutes 08.10.19 Wed, 16th October 2019 12:34pm Download
Attachment L - Planning Committee Commented Plans 08.10.19 Wed, 16th October 2019 12:35pm Download
Attachment M - Minutes of Christmas Street Festival Meeting 19.9.19 Wed, 16th October 2019 12:36pm Download
Attachment N - Minutes of Christmas Street Festival Meeting 03.10.19 Wed, 16th October 2019 12:37pm Download
Attachment O - Minutes of Christmas Street Festival Meeting 17.10.19 Thu, 17th October 2019 4:48pm Download
Attachment P - Minutes of Member Technology Working Group 16.10.19 Thu, 17th October 2019 4:47pm Download

Details

Venue
Cheshire West and Chester Council Chamber
Wyvern House
The Drumber
Winsford
Cheshire
CW7 1AH

Date/Time

21st October 2019

6:45pm