Finance Committee – 16th September 2019 – 6.30pm

  1. APOLOGIES FOR ABSENCE

    Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.

  2. DECLARATIONS OF INTEREST

    Members to declare any interest under the following categories: 

    Disclosable Pecuniary Interest
    Outside Bodies Interest
    Family, Friend or Close Associate Interest

  3. MINUTES – To sign as a correct record, the Minutes of the meeting of the Finance Committee held on 15th July 2019             (A)

  4. ARISING – any points of clarification from the above minutes.

  5. ACCOUNTS FOR APPROVAL

    Schedule ‘B’ lists payments made since the last meeting

    Schedule ‘C’ lists accounts for approval at this meeting

    Schedule ‘D’ lists supplementary accounts for approval

  6. BANK ACCOUNT MONTHLY RECONCILIATION STATEMENTS

    Financial probity recommends monthly reconciliation of the Town Council’s accounts.                                                                        (E)

  7. INTERNAL/EXTERNAL AUDIT UPDATE

    The Town Council’s year end accounts for 2018/19 were audited by the Internal Auditors – JDH Business Services Limited – on 10th June 2019. An action plan, based on the above report is attached.    (F)

    Members will recall that, following approval by the Finance Committee at its meeting on 17th June 2019, the Annual Governance and Accountability Return (AGAR), together with supporting documents, was sent to the Council’s external auditors (PFK Littlejohn).

    Interim feedback from PFK Littlejohn is: –

    The AGAR was not accurately completed before submission for review.

    Section 2, Box 2, the annual precept, does not agree to the figure published by the precepting authority. The figures in Boxes 2 and 3 should read £410,240 and £75,441 respectively. All grants, including Council Tax Support Grant, should be shown in Box 3, as per the guidance notes on the AGAR.

    A final report from the external auditors is awaited and will be presented to Members when it is received by the Town Council.

    RECOMMENDATION: 
    Members are asked to note these developments.

  8. BUDGET SETTING – 2020-21

    Members are asked to note the contents of the attached report, which sets out proposals for setting the budget for 2020-21.

    Members may wish to decide on the process for budget setting based on the contents of the report.                         (G)

  9. GRANTS SUB-COMMITTEE

    For Members to consider the attached minutes from the Grants Sub-Committee meeting held on 10th September 2019. The minutes are attached for ratification.                           (H)

Documents

Agenda Attachment A - Finance Committee Minutes 15.7.19 Attachment B - Payments since last meeting Attachment C - Schedule of Payments Attachment D - supplementary payments Attachment E - Reconciliation Reports Attachment F - Internal Audit Report Attachment G - Budget Setting 2020-21 Attachment H - Grants Sub-Committee Minutes
Document Last Updated Download
Agenda Tue, 10th September 2019 2:00pm Download
Attachment A - Finance Committee Minutes 15.7.19 Tue, 10th September 2019 2:01pm Download
Attachment B - Payments since last meeting Tue, 10th September 2019 2:01pm Download
Attachment C - Schedule of Payments Tue, 10th September 2019 2:02pm Download
Attachment D - supplementary payments Mon, 16th September 2019 1:34pm Download
Attachment E - Reconciliation Reports Tue, 10th September 2019 2:03pm Download
Attachment F - Internal Audit Report Tue, 10th September 2019 2:04pm Download
Attachment G - Budget Setting 2020-21 Tue, 10th September 2019 2:05pm Download
Attachment H - Grants Sub-Committee Minutes Mon, 16th September 2019 1:03pm Download

Details

Venue
Winsford Town Council Chamber
2nd Floor
Wyvern House
Winsford
Cheshire
CW7 1AH

Date/Time

16th September 2019

6:30pm