Finance Committee – Monday 18th March 2019 – 6.30pm

AGENDA

 

  1. APOLOGIES FOR ABSENCE

 Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.

 

  1. DECLARATIONS OF INTEREST

 Members to declare any interest under the following categories:

  • Disclosable Pecuniary Interest
  • Outside Bodies Interest
  • Family, Friend or Close Associate Interest

 

  1. MINUTES – To sign as a correct record, the Minutes of the meeting of the Finance Committee held on 18th February 2019           (‘A’)

 

  1. ARISING – any points of clarification from the above minutes.

 

  1. ACCOUNTS FOR APPROVAL

 

Schedule ‘B’ lists payments made since the last meeting (no attachment)

Schedule ‘C’ lists accounts for approval at this meeting

Schedule ‘D’ lists supplementary accounts for approval (to follow)

 

  1. BANK ACCOUNT MONTHLY RECONCILIATION STATEMENTS

Financial probity recommends monthly reconciliation of the Town Council’s accounts. (‘E’)

 

  1. INTERIM AUDIT

For Members to note the findings of the interim audit which took place on 5th February 2019. (‘F’)

 

  1. TRANSFER FROM REVENUE TO CAPITAL

Members will note that a number of transactions during the 2018/19 financial year related to capital items.

These items were: –

2107   Damp course work on Guildhall               £13,030.00 (net)

2187   Damp course work on Guildhall               £640.00 (net)

2260   Replacement slide (George VI)                 £1,400.00 (net)

2416   Memorial WW1 Benches                            £1,640.00 (net)

2430   Christmas Lights Timers                             £4,896.50 (net)

Invoices for these items were met from the revenue account for ease of reclaiming VAT but the total net amount should now be reimbursed to the revenue account from capital.

RECOMMENDED

Members asked to approve the transfer of the total net sum of £21,606.50 from capital to the Council’s revenue account

 

  1. GRANTS SUB-COMMITTEE

For Members to consider the attached minutes from the Grants Sub-Committee meeting held on 13th March 2019. The minutes are attached for ratification.  (‘G’ – to follow)

 

  1. EXCLUSION OF PRESS AND PUBLIC

Due to their confidential nature, Members may decide to exclude the press and public from the meeting during consideration of the following matters in accordance with Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960. Reports relating to these items have been withheld from public circulation and deposit.

 

  1. INSURANCE CLAIMS

The Clerk will provide a verbal update to Members on the latest insurance position.

 

  1. FEES AND CHARGES

Members will receive a verbal report from the Clerk.

 

 

 

Documents

Finance Committee Agenda 18.3.19 Attachment 'A' Finance Committee Minutes 18.2.19 Attachment 'C' Schedule of Payments Attachment 'E' Bank Reconciliation Reports Attachment 'F' Interim Audit Report Attachment D Supplementary Schedule of Payments Attachment G Grants Sub-Committee Minutes 13.3.19
Document Last Updated Download
Finance Committee Agenda 18.3.19 Thu, 14th March 2019 6:12pm Download
Attachment 'A' Finance Committee Minutes 18.2.19 Thu, 14th March 2019 6:12pm Download
Attachment 'C' Schedule of Payments Thu, 14th March 2019 6:13pm Download
Attachment 'E' Bank Reconciliation Reports Thu, 14th March 2019 6:13pm Download
Attachment 'F' Interim Audit Report Thu, 14th March 2019 6:14pm Download
Attachment D Supplementary Schedule of Payments Mon, 18th March 2019 5:27pm Download
Attachment G Grants Sub-Committee Minutes 13.3.19 Mon, 18th March 2019 5:28pm Download

Details

Venue
Finance Committee – Monday 18th March 2019 – 6.30pm


Date/Time

18th March 2019

6:30pm