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Town Council Agenda 20th November 2017 – following Finance Committee, Town Council Offices, Wyvern House Winsford CW7 1AH

Posted by: Mark Bailey
Category: Agendas & Minutes, News
Date Posted: Tuesday, November 14th, 2017 at 5:27 pm
Keywords:

 

 

 

To         All Members of Winsford Town Council

Local Press

 

MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING

 

Dear Councillor

 

You are summoned to attend a meeting of Winsford Town Council to be held in the Winsford Town Council Chamber, 2nd Floor, Wyvern House, The Drumber, Winsford CW7 1AH on Monday 20th November 2017 immediately following the meeting of the Finance Committee but not before 6.45pm.

 

Yours sincerely

 

 

Mark Bailey

Town Clerk/Finance Officer

 

 

AGENDA

 

PART A

 

  1. PRAYERS, at the discretion of the Town Mayor

 

  1. APOLOGIES

 Members must provide apologies to the Town Clerk before 5.00pm on the day of the meeting, together with reasons for their absence.

 

  1. DECLARATIONS OF INTEREST

 Members to declare any interest under the following categories:

 

  1. OPEN FORUM

 An open forum will be held when Members of the public will be invited to speak for a maximum total duration of 15 minutes on items included in the Part A agenda, copies of which will be available at the meeting.

 

  1. VALE ROYAL CLINICAL COMMISSIONING GROUP (CCG)

 A representative from NHS Vale Royal CCG will attend the meeting to update Members on the recent decision to ask patients with minor conditions suitable for self-care to purchase their medicines over the counter rather than via prescription.

 

  1. POLICE UPDATE

 Cheshire Constabulary will be invited to attend the meeting to provide an update to Members and also to answer any questions.

 

  1. MAYOR’S REMARKS AND COMMUNICATIONS

 A list of Civic engagements since the last meeting is attached. (‘A’)

 

  1. MINUTES

To sign as a correct record the minutes of the meeting of the Town Council held on 16th October 2017.  (‘B’)

 

  1. ARISING

 To discuss any points arising from the above minutes.

 

  1. FINANCE COMMITTEE 

 To ratify the minutes of the Finance Committee held on 16th October 2017 (approved by the Finance Committee at its meeting held earlier).  (‘C’)

 

  1. PLANNING COMMITTEE

The minutes of the Planning Committee meetings held on 23rd October 2017 (‘D’); and 6th November 2017 (‘E’) are attached for ratification.

 

  1. SALT FAIR COMMITTEE

 The minutes of the Salt Fair Committee meeting held on 9th November 2017 (‘F’) are attached for ratification.

 

  1. BRUNNER GUILDHALL MANAGEMENT COMMITTEE

The minutes from the Brunner Guildhall Management Committee meeting held on 1st November 2017 are attached for information. (‘G’)

 

  1. WELL BEING UPDATE

 Cllr Gaskill-Jones to provide a verbal update on the work of the Well Being Group in Winsford.

 

  1. TOWN PARK UPDATE

To provide an update on the ongoing work to the Town Park in Winsford – for Members to note and provide comments.

 

  1. RISK ASSESSMENT

The Town Council’s Risk Assessment has to be reviewed and approved at least annually by Members.

RECOMMENDED:

The Town Council is asked to approve the Risk Assessment and Action Plan for 2016/17  (‘H’)

 

  1. WINSFORD ACADEMY – PUBLISHED ADMISSION NUMBER

Winsford Academy is proposing a reduction in the Published Admission Number (PAN) with effect from 1st September 2019.

There is a requirement on admission authorities to consult when proposing a reduction in the PAN. The Winsford Academy, as the admissions authority, is seeking comments on the proposed change.

The Governing Body of the Winsford Academy propose to reduce the PAN from 300 to 210 for each year group from September 2019 onwards.

The change will not affect the current pupils at the school and those who choose to accept an offer for a Year 7 place in September 2018.

The Governors are recommending this proposal for the following reasons:

Comments are welcome from all interested parties – closing date for the consultation is 21st December 2017.

 

  1. CHESHIRE FIRE AUTHORITY – CONSULTATION ON INTEGRATED RISK MANAGEMENT PLAN 2018/19

Cheshire Fire Authority has signed off its draft Integrated Risk Management Plan (IRMP) for the year 2018/19 – the document is called Making Cheshire Safer: Our Plans for 2018/19.

The Plan is now out for consultation and the Town Council has been asked for its views. The closing date for the consultation is 2nd January 2018. The Plan sets out how the Fire Service will deliver their services over the coming year.

The Fire Service is continuing with a review of its emergency response services including crewing arrangements at some fire stations and replacement of aerial appliances.

In addition, the Service is piloting a project at some fire stations that sees crews respond to cardiac arrests alongside the Ambulance Service.

Finally, the Fire Authority is proposing an increase in the precept of 1.99% for the year 2018/19.

A summary of these proposals is attached. (‘I’)

 

  1. REVIEW OF MARINA BUILDING

Members will recall that, in May 2017, the Town Council agreed to a Tenancy at Will with Cheshire West and Chester Council for use of the Marina Building in Winsford.

Prior to agreement, the Town Council presented an outline business plan to CWAC.

Since May, the building has been used extensively by community groups and others (including during the Salt Fair) and the Town Council has completed a series of repairs to the building and also covered the cost of utilities.

The attached report and updated business case provide a summary of what has happened since the transfer of the building took place.

Members are asked to note the contents of both documents and also the recommendations set out in the report. (‘J’)

RECOMMENDED: 

Members are asked to note the content of the report and also the updated business case.

Members are further asked to note the actions set out in the report under ‘Next Steps’ and approve/reject these actions as a way forward.

 

  1. PARKING ARRANGEMENTS – WINSFORD MARKET

Following representations made by Town Councillors and others to Cheshire West and Chester Council, a number of proposals have been put forward regarding parking to the rear of Winsford market.

The proposal is that eight additional parking bays will be added to accommodate people dropping off/picking up items from the market and nearby shops.

These additional bays will form a row of limited waiting restriction bays (Monday-Saturday 8am-6.30pm – 15 minutes with no return in one hour) to the rear of the Jubilee Way shops.

In addition, there will be a hatched area in the middle of the square and double yellow lines will be extended to the entrance of the market which will clearly show that no parking is allowed in that area.

A plan showing the proposals is attached and comments are welcomed up to and including 10th December 2017.  (‘K’)

RECOMMENDED:                            

Members are asked to note the proposals outlined above and make any comments in response.

 

  1. LEAVE POLICIES

Members are asked to note the draft policies focused on leave and aspects of leave. (‘L’)

 

  1. CHRISTMAS AND NEW YEAR OPENING HOURS

 In past years, Members have agreed that the Town Council offices will be closed over the Christmas/New Year period. It has also been agreed that office staff will take any non-bank holidays as leave from their annual leave entitlement.

This year Christmas Day falls on a Monday and Boxing Day on a Tuesday.

Members are therefore asked to approve the closure of the Town Council’s offices from 5pm on Friday 22nd December 2017 to 9am on Tuesday 2nd January 2018. Staff will be asked to take three days as annual leave over this period.

 

  1. EXCLUSION OF PRESS AND PUBLIC

Due to their confidential nature, Members may decide to exclude the press and public from the meeting during consideration of the following matter in accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960.

The reports relating to this item has been withheld from public circulation and deposit.

 

  1. COMPLAINT

Members are asked to consider a complaint which has been received under the provisions of the Council’s Complaints Procedure.

Details of the complaint will be provided in a separate report.

(‘M’ – to follow)

 

RECOMMENDED:                

Members are asked note the nature and details of the complaint and decide on what further action, if any, needs to be taken.